August 11, 2026 Board Meeting

Call to Order and Attendance

Aillian, Daniel, Andree, Aaron, Jen, Brian

Review and Approve Prior Meeting Minutes

Meeting minutes were reviewed and approved.

President's Report

Michele resigned from all coordinator roles in July, including band camp coordinator. Thank you to Michele for all the work she has put into this organization over the last few years. The board agreed to allow Jen Shevitz and Andrea Leger to take over coordination of band camp, including the authority to make changes to the volunteer sign-ups, make band camp email announcements, post information about band camp on social media, and coordinate with students and volunteers during camp.

Going forward, any open coordinator position should be filled through the creation of a committee, with the "coordinator" as chair. A committee for social media needs to be established, but this may be deferred to a later meeting. A number of other committees may also be desired but may also be deferred to a later meeting.

Treasurer's Report

The financial audit of the previous fiscal year remains open, pending the availability of the heritage bank statements for the month of June. The audit report will be deferred to the next regular meeting.

The balances in the BECU accounts on July 1st, 2026 were as follows:

BECU Business Checking: $8,362.33

BECU Money Market: $1,412.38

BECU Business Savings: $17,856.05

The balances in the BECU accounts on July 31st, 2026 were as follows:

BECU Business Checking: $7,170.29

BECU Money Market: $1,413.46

BECU Business Savings: $18,863.87

• Budget shortfall

The approved budget for 2026-2027 assumed $18,500 in incoming from Grizzly Band Fees, but current Grizzly Band income is $15,865, with the potential to decrease if/as students quit. A motion may be offered to amend the budget proposal to offset the reduced income.

• Coaching

Coordinator Reports

The bylaws committee has not completed drafting the proposed bylaws and hopes to report out in the next regular meeting. A special meeting may be needed when it is time to approve them.

Proposed website committee (ad-hoc). Daniel to decide how to capture and propose a roadmap. Ends at end of fiscal year — passed unanimously.

Daniel appointed Dave as chair; Andrea as member — both accepted.

Glacier Peak Band Camp will do a retrospective for the next meeting.

New Business

Proposal (Daniel): move Sept 8 meeting to Sept 1 — passed unanimously.

Proposal: establish a volunteer coordination committee. This committee will manage volunteer posts and coordinate with volunteers and social awareness. Motion carries.